1. Advertise your tryouts and they must be open to all interested parties. You should advertise in at least two different written media or the same written media twice. Make sure that you give time, place, and date of tryouts. Your announcement should also include what the tryout fee is (if any) and who to contact with any questions.
2. Only AAU members are eligible to tryout for AAU teams. This rule is in effect because of the insurance coverage. Young ladies trying out for your team(s) should fill out a membership application and pay the tryout fee before entering the gymnasium. All of your coaches should also be AAU members. All players and coaches are required to have the AB (added benefits) cards which are $12/player and $14 for coaches. If all participating parties are AAU members, then everyone is covered by the AAU insurance. The insurance is secondary medical coverage (it becomes primary if the insured has no other insurance) and also covers liability. If you are a coach or club organizer, you will sleep much more peacefully knowing that you have more than five million dollars in liability coverage. Accidents do happen – unfortunately – and you need to be protected.
3. The participants are covered from the moment they pay the AAU membership (which should be included in your tryout fee). We suggest that you register all of those who tried out as soon as possible (that same night would be good). You can register on the web at the National AAU website: aausports.org Click on the "Join Now – Membership Information" and follow the instructions. Your AAU cards will be printed instantly on your printer. Do not procrastinate any longer than a day or two to register your players and coaches – you have already collected the money. Put the registrations on your credit card and reimburse yourself from your tryout fees. If something should happen causing you to make a claim on a date before you registered the injured party – it is hard to explain to the insurance company.
4. If you are fortunate enough to have AAU membership cards at your tryouts, have the girls fill them out before they enter the gym. Give them the yellow copy – which is proof that they are AAU members until they receive their card. If they go to another club to tryout, they should show the yellow copy and the $12 fee should be waived. If you do not have any cards, run off copies of a form which would supply the needed information:

Name :

Address :

City :

State :

Zip code :

e-mail address :

Date of birth :

Home phone number :

Work phone number :

Social security number :

With this information you can register your players and coaches on line. The AAU membership cards will be printed out instantly on your printer. These cards are accepted as proof of AAU membership.

5. All AAU members should be given their card as soon as possible. They should also have a copy of their birth certificate. Officials may ask to see both documents to authenticate AAU membership at AAU sanctioned events.                                                                                                
6. It is important that Club Organizers understand that everyone trying out for their teams must be an AAU member. If non-AAU members are allowed to participate, it may void the insurance. Play it safe – protect yourself and your players by making sure that they are all AAU members by following the above procedures. Register them on the net as soon as possible

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